All posts by John Paul Narowski

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

New Feature – Track Relationships & Referrals

Depending on your business, it might be important to track contacts who’ve referred business, or who’s related to who. We have added a feature to do just this. This feature wouldn’t have been possible without the wonderful suggestions and contributions from all of you!

Contacts as a Referral Source

Now your existing contacts can be tracked as referral sources. When adding a new contact, simply select “Existing Contact” from the Referral Source drop down. You’ll be asked to search for an existing contact, and once selected it will look like the screenshot below.

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When opening this contact later, the referrer will appear in the relationship box as pictured below.

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New Contact Referral Report

Create a report showing all your contacts who are referrers, and the people they have referred. Makes it easy to ensure you give your high volume referrers their proper kudos!

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Track Family Relationships

Now you can easily associate family members using the relationship manager. Open the contact you want to add a relationship for, and scroll to the “Relationships” section. Choose what type of relationship you are trying to add, and search for that contact. Possible relationships include “Parent”, “Child”, “Spouse”, “Grandparent”

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I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

New Feature – Public Changelog and Ability to Filter History

As you all may know, our development team is always on the move, knocking out new features and changes karma based on your wonderful feedback. We understand how it’s been difficult to keep up. To combat this issue, we’ve added a public changelog on our website and matching dashboard widget within karmaCRM.

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Filter Your History

Many of you were used to seeing notes separate from activities and notifications, so we added a filter in all history sections allowing you to do just that. The filter will remember your setting next time you open karma, so no need to change it each time.
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I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

New Feature – Inline Editing Everywhere

Our team has been hard at work, making it easier to update information wherever you are within karmaCRM. Now you can edit information in the profile view, in your lists and anywhere you see the yellow indicator when you hover over information. Simply click the button (or double click within the yellow area) to load the inline form. Then when your done, click away or hit enter to save the record.

Editing in Your Lists

You are now able to edit most of the information from within your lists (including custom fields). Not all fields are editable at this time, so hover over the column in question to see if it’s “editable”.

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Editing in the Profile

You can also now edit much of the information in the profile view without having to leave the page. KarmaCRM hides empty fields, so if you want to add a value that isn’t present, click the “Show all fields…” link to load all available fields.

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Other Updates of Notice

Deal totals in the list

It’s now easier to see the deal price total for a given filter set. At the bottom of the deals section is a sum of the currencies present in the filtered results. Keep in mind this isn’t just what’s displayed on the page, but the all deals in the given filter.

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Iphone App Coming Soon

We know you’ve all been clamoring for us to release Iphone and Android apps. Our team has been developing our Iphone app for the last few months now, and are close to its release. If all goes well, expect to see our version 1 Iphone app in the app store early to mid-August. Once we get this app online, its right back to the drawing board for the Android app. Don’t worry, we won’t stop until we have a full blown mobile presence!

Affiliate Program Launched

Tell your friends and co-workers about karmaCRM, and get 15% commission for each person you refer. Signup for our affiliate program in a few seconds, and get a special URL that will track the people you send. If they signup for a paid account, you get paid forever as long as they remain our customer.

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I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

Small business blogging 101

Having a blog for your business’ website is a great way to add value and broader your service.  There are many ways you can communicate with your clients and customers that are non-intrusive and helpful.

Blogging is a great way to keep your customer informed about the latest news in your field.  It is also a great place to introduce new changes to your service or begin a dialogue about a new hot topic in the industry.

Having a blog adds a personal voice to your website and business.  Customers have many choices available to them.  Having a “home” they can go to learn more about you is beneficial and can give you an edge over your competition.  Customers like to connect with who they are doing business with and want to feel secure and know they can trust you.  By visiting your “home” a trust relationship can be built.

Blogs optimize your SEO as well.  For those that may be unfamiliar, SEO stands for Search Engine Optimization, and it how you rank when key words are entered in a search engine, like Google.  It is always desirable to be at or near the top.  You can generate new traffic to some of your posts which could increase your business, as well as providing a service to existing customers. It is helpful to use as many key words in your post that still keep it interesting.  Some people use very straight forward language for titles titles and use the same words in a opening sentence.  If it really fits your subject, then great, but never sacrifice using key words for an interesting or catchy title.  It will not serve you to have a post no one wants to read, try to have hook.

Servicing your customers should also be the focus of your blog too, not self-serving.  Adding value and educating customers is the goal; providing excellent customer service.  Not giving yourself a pat on the back.  You can talk about new changes or updates to your service, but it should be your primary focus and it should be occasionally, not regularly.

Rules for blogging:

Keep it professional.

Keep it informal and fun if possible.

Keep it short and to the point.

Show some personality, if there is a certain slang or jargon in your industry, use it.

Offer real experiences, show your human side.

How often you contribute to your blog is up to you, but do add to it regularly, whether it is weekly or monthly.  And have fun with it!  Don’t think of it as a chore, but as a way to keep your business fresh.

There are free publishers that are easy to use to get you started such as WordPress or Blogger by Google

For tips and advice on how to get started, check out these links:

How to Run a Successful Blog on 1–3 Hours of Work a Day

Rules to be a good blogger

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

Customer service is child’s play

You have heard the expression “All I have ever needed to know I learned in kindergarten.” Well, I learned the most valuable skill I have ever needed to know about providing excellent customer service by teaching kindergarten. My background in child development has taught me many things, but the technique I apply the most is actively listening.

Engage your customer

Customers have different needs. We should never assume we know what they want before they tell us. Ask them questions, listen to their answers and then mirror their responses back to them. This is a way to check for understanding, to make sure we are properly identifying their needs.

People want to be heard

Customers feel valued when we take the time to listen to them. Acknowledge their needs. Even if we can’t provide exactly what they want, taking the time to validate their request helps build the relationship. Suggest other options they may not have thought of that you are able to provide. If the customer is angry, remain calm and try to identify the emotion they are expressing (anger, disappointment) in a non-judgmental way, and ask them to suggest a solution that would make them happy. Children and customers are usually pretty good at coming up with their own solutions. If it is reasonable, do it!

Be mindful

Sure, this sounds easy, but pay close attention to your thoughts. We may be so excited to sell our product that we are not taking the time to identify our customer’s needs. Be sure to stay and focused and in the moment. Instead of listening, are you actually chopping at the bit to continue your sales pitch? If so, what comes out of your mouth next could be an inappropriate response to the conversation; your customer will know you weren’t listening, possibly causing you to lose a potential customer. If you push your agenda, customers (and children) will see right through this.

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

KarmaCRM gets Zippy…Sorry IE

We’ve just made an advancement in our never-ending quest to provide you with a quick, zippy, responsive CRM. If you’re using Firefox 4, any version of Chrome or Safari 5, then you may have noticed pages are now loading a bit faster and loading indicator in between page transitions. We’ve taken advantage of some pretty cool technology supported by modern browsers to allow this to happen.

If you use ANY version of Internet Explorer however you are out of luck. You will still be able to use our software normally, as you have in the past, but will not get the added speed boost that users of our favorite browsers (FF, Safari and Chrome) do. Even in the NEXT version of IE…IE 10 they still don’t support this technology. Our advice….scrap the clunky, dated IE mindset and grab a modern browser to maximize karmaCRM and your overall web viewing experience.

Paid Accounts Around the Corner

We want to thank all of our beta users for the great feedback, ideas, suggestions and bug submissions. There’s no way we could have gotten here without your diligent help. Know that no matter how big we grow, listening to your feedback, and providing a thorough response will not change. You have helped build karmaCRM in a very real way and the least we can do is take your time and suggestions seriously.

We are now almost ready to launch paid accounts, but as promised are giving all of our existing users a 30 day free trial before the plans kick in. This trial starts Wednesday, May 25th and lasts for a full 30 days. This means that all new accounts beyond this point will receive a 30 day free trial, and all existing accounts will need to select a plan before June 24th. You’ll only need to enter credit card information if you select a paying plan. The “Always Free” plan will always remain free.

The Year of Social and Mobile

We have a lot of exciting things planned for 2011, and hope to focus on 2 areas specifically, mobile and social.

Mobile
In the mobile department we are weeks away from completing our v1 Iphone app. It will have contacts, companies, tasks and events to start. Since we are all Iphone users ourselves, we need this app just as badly as you all do. After we launch the Iphone app it’s right back to our caves to get the Android app going.

Social
In the past year, we’ve been focusing on getting the simpler aspects of CRM right. Now that we have our base, we plan to start connecting some of the missing social dots such as Facebook, Twitter and LinkedIn. We don’t have much on this yet but we know there’s a lot we can do in this space. At the end of the day, we want to make sure you have everything you need WITHIN your karmaCRM account to close leads and win deals.

Thank You!

We can’t express enough how wonderful it has been dialoging with all of our users. You’ve impressed us with the high number of your suggestions that are spot on, and relevant to our whole user base. Choosing to emphasize customer driven development, we really didn’t know what we were going to get. Our users have proven it’s a viable business model and one we will hold very close. Looking forward to future, and we appreciate all the help we’ve gotten along the way.

Sending a warm THANK YOU from everyone here at the karmaCRM team!

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

Announcing Public Beta and Some New Features

After much elbow grease, user feedback and 40 hour days, we’re pleased to announce karmaCRM is in public beta. This doesn’t change much of anything for our existing users, but new users can signup without the need for an invitation code. Read more about our public beta announcement here.

When will you start charging?

All accounts will remain free until June 1st. A credit card will be required to continue on all non-free plans beyond this point. If your account is created past May 1st, a free 30 day trial will be in effect starting on the date you signup.

Where do I enter my credit card or upgrade my plan

We are still putting the finishing touches on this part of the system, and should have it online by May 15-20th. We’ll send out an announcement when it’s ready to accept your cards so you can go ahead and select the plan that fits your needs.

What happens to my account if I don’t upgrade or enter my credit card?

If you do not enter a credit card beyond the 30 day trial, your account will be downgraded to a “Always Free” plan. No data will be removed, but you will be unable to add any data beyond the “Always Free” limits. If you have more than 2 users, only the first 2 users created will be able to login until your plan is upgraded.

New Features

We have been working on a few features to encourage collaboration and keep everyone from your team in the loop. Listed below are some features added recently that we believe help further this mission.

Add comments everywhere!

You can now comment on history items and tasks inline within the list. Everyone involved in the comment including the creator of the record will receive a notification that a comment has been added.

Add comments to tasks

Notify team of record assignment

If you assign a record to anyone other than yourself, you’ll see a check box appear asking you if you want to notify this user of the record assignment. This helps keep salespeople informed about what tasks, contacts and companies are being assigned to them.

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It will also add a new notification inside the users app. Next time they refresh the page, they’ll see a new notification of the user assignment.

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Quick access to contact & company info

Time is money, and we want to make sure your data is within quick reach at all times. This is why we’ve added the vcard icon next to contacts and companies across the app. When clicked, it will give you a preview of that contacts information including phone numbers, emails, and address information.

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I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

Do You Have A Positive Online Presence? 5 Tips To Finding Out.

How many companies out there know how their online presence is doing? How important is it to really know? Below is great information that is out there explaining why its important, how to find out if your company is in the green, and how to fix your presence if it is in the danger zone.

How To Track Your Presence

Search, Search & Search Some More. Go to Google, Yahoo, and Bing, and create a search for your business. Create an excel spreadsheet and copy down URL’s of any negative & positive information that you find. Next create a search based on keywords that your potential customers and clients would use to find you, and copy any info found into your spreadsheet. Make sure you know where your website comes up with all of this as well; is it before or after the reviews that you find? Tapping into Social Media. Create searches in Google, Yahoo and Bing, use terms “Your Company name on Twitter, Facebook, or just Social Media” to find out if there are any real time conversations going on about your brand, and whether they are negative or positive make sure that you are addressing them. Don’t ever leave messages about your company untouched. Create a Google Alert for your company to make sure that you are always on top of reviews or conversations that are taking place on your brand.

Answer The Reviews, Don’t Brush Under The Rug

If you find negative reviews make sure that they are being addressed. By addressing and getting to the root of the problem it shows your customers or clients that you care, and aware of the situation that needs to be fixed. Use the negative and turn it into a positive. If there are items that aren’t correct make sure that you contact the website owner that the comments are hosted on.

Social Media Fix

Create a corporate social media account to address any consumer complaints that you find on Twitter, Facebook & any other social media sites. This is another outlet, that if used properly, can truly help make a positive light on your company. Use this as another route for customer service and handling negative situations to turn into a positive.

Fixing The Flame

If you ignore the fire and feel its online and won’t truly create a problem, things can turn extremely viral at a fast rate now a days and take twice as long to fix as well as create trust. The best way to handle your presence is by creating one and handling both the good and the bad. By staying on top of your presence you will always be able to tame the fire before it goes full blow and takes over.

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

Distracted by Color?

ColorWheel1The finely tuned human brain has a keen ability to recognize a multitude of colors, but this basic ability may be robbing you of productivity.

Somewhere in our developmental past, we probably had to be able to tell good fruits, nuts and other food sources from bad ones and our ability to distinguish color played a big role in that.  But now that the whole “hunter-gatherer” thing isn’t so hip, colors may be working against us.

Colors and Psychology

Different colors have varied effects on us emotionally.  People way smarter than me figured out a long time ago they could effect and manipulate people’s emotions by using color.

Some well known examples include:

University of Iowa’s Pink Locker Room

Legendary head football coach, Hayden Fry, was a psychology major in college and read all about the soothing effects of pink.  He had the visiting team’s locker room walls painted pink as a subliminal attack on his opponents to calm them and get into their heads.

He would later profess, “I can’t recall a coach who has stirred up a fuss about the color and then beat us.”

Sheriff Joe Arpaio’s Pink Underwear

The head cop of Maricopa County, Arizona is known for this chain gangs, bare bones county jail, tent cities and making the male  prisoners wear pink underwear and  handcuffs.

Fast Food Restaurant Signs

Ever notice how most fast food joints have, or at one time had, a sign that is red and yellow?  Apparently yellow makes you hungry and red accents its companion to get your brain thinking about food.

Feng Shui

From red doors to wood floors, the ancient art of Chinese manipulation of ying and yang with furniture and color placement is well known all around the world.

Color Engineered to Distract

The multitude of devices, programs, apps and everything else digital have all been designed with the express purpose of getting your attention.  While this increases that item’s efficiency, it destroys yours.

Color is a powerful weapon in this battle.  I bet there were teams full of color and design experts called in to lend their advice to almost every major web page you visit, application you open, device you touch and so on.

With colors conspiring against you with sounds and other visual aspects, how do you fight back?

Go Grey

Turn the color on your monitor off!

Switch to grey scale and your digital world will be in black and white.  While this won’t take away the flashing, popping and hopping items on your desktop, it will rid you of one huge drag on your attention.

Check out this simple “How-To” to switch your color off and make your biggest time bandits less interesting today.  Even small breaks to check emails, read Facebook statuses and respond to flashing reminders will steal huge amounts of productivity from you.

Ditch the color and create laser like focus on the task at hand.

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.

Learn Customer Service from the Best

customer-serviceIf you want to make your customers fanatic in their devotion to you, you just can’t offer a “better mouse trap.”  You have to bring more to the table then a killer product or service.

Google and Facebook’s Biggest Mistakes

These two titans of online life both have some of the most innovative and powerful products this world has ever seen.  Yes, what they do and make is truly revolutionary and has changed our world forever.  But they drop the ball in one huge way.

Customer service!

Have you ever had an issue on Facebook (their ad platform, technical questions, etc)?  If you have, then you know the help offered by the company past their set F.A.Q.s and tutorials is zilch.  Their own help discussion boards don’t include answers from Facebook staff.

Even if you’re paying to run ads, unless you’re dropping north of $25,000 a month, you don’t get an actual rep to talk to and your questions are ignored.  Not very social for a social media company…

Google isn’t much better.  Unless you’re a big dog, you don’t get much help from the Adwords team.  Your ads can be pulled, website de-indexed and you can watch your business grind to a hault without so much as a reply to emails from the Google team.

You can spin it and call it them protecting their technological secrets, business models and plans or whatever you want, but it all boils down to the same thing; bad customer service.

Be Like Zappos

Zappos, the online shoe and clothing outfit, is known around the world for their fanatical devotion to customer service.  If you’re looking to emulate anyone, it should be them.

Customer Service as a Competitive Advantage

While this idea has been around for a long time, Zappos is the best example of how you can over come competition, pricing and inventory woes by simply offering a better customer service experience.

We come back to Facebook and Google because we have to; Zappos doesn’t have that luxury.  Everyone and their brother sells shoes, t-shirts and jeans online.  But Zappos customers come back in droves because of how the company treats them.

Exceptional Customer Service

Their customer service reps aren’t judged on the time they spend on the phone.  Thus, they don’t try to get through your call as quickly as possible.  Instead, they work with you, treat you like a person and create a memorable experience.

They also are allowed a budget to spend as they see fit to increase customer loyalty.  Take this example, found on The Consumerist:

My wife had ordered a pair of sandals from Zappos. When they arrived, she found that they didn’t fit. She tried to order the right size, but Zappos was sold out of her size. So here’s what the company offered: she could return the sandals (for free), Zappos would refund the purchase price and they’d send her a $25 coupon toward her next purchase. But wait — there’s more! Zappos also offered to try to locate a pair of the sandals in her size from another vendor. (Hah! Sure, they will!) Fifteen minutes later, the company called my wife and told her they’d found her sandals, in her size, at another online merchant — “and,” the Zappos clerk told her, “they’re even cheaper at this other site!”

There was even one instance when a customer called to return boots her recently deceased husband had ordered.  They took them back (past the standard return period), paid for the shipping AND sent flowers to the funeral!

Company Culture

All of this is achieved because from the CEO down, Zappos creates a company culture that is completely focused on making the customer’s experience the best possible.

They offer new hires $2000 to leave after a month; thus weeding out people who don’t truly want to be there.  They focus their hiring efforts on how well someone fits into the company culture versus standard criteria like education, experience etc.

The company’s employees all work to create a culture where the customer is paramount and the organization itself allows the means to do it.

Learn More

If you’re interested in learning more about Zappos and how you can mimic their awesome customer service, then:

I’ve been hacking at various business ideas since I was 16. I’m a full stack developer and love crafting user experiences. I’ve been nose deep in code since I put the legos down, and built several successful businesses in the process. I’ve lost some hair, gained some experience and throughly enjoyed the journey.